Seamless Requisitioning to Settlement

Elcom’s Purchase to Pay System, PECOS, has a proven track record of delivering benefits to public and private sector organisations across the world by streamlining and improving the process of requisitioning, ordering and paying for goods and services.

Using the same technology that powers the world’s most successful National eProcurement Programme, organisations both large and small can derive real benefits that go beyond automating existing manual processes.

• Act as a catalyst for business change that helps organisations improve their purchasing processing by adding the checks and balances necessary to ensure compliance, but removing unnecessary steps in the process that waste time and add no value;
• Eliminating manual processing and allowing expensive human resources to concentrate on value-added process;
• Gain visibility of spend across all commodity areas that traditional finance systems can not provide. It’s no longer how much with whom, it’s now what and when with whom and why? This information can then be used to better manage the supply chain;
• Enforce contract compliance that can deliver the benefits that were originally envisaged when a supply contract was let. No longer reliant on suppliers to produce reports on spend, buyers can now proactively monitor and manage supplier performance against contract;
• Guarantee spend levels against approved suppliers to then negotiate better terms and deliver real commodity cost savings;
• Deliver better risk management by ensuring that proper procurement procedures are followed and highlighting risks in the supply chain that need to be mitigated;

PECOS integrates seamlessly with your existing finance or ERP system to enable real time budget allocation, automatic coding of requisitions and hierarchical approval routing before orders are placed. Purchase and General Ledgers can be updated in real time with easy reconciliation of commitments at period end.

Unlike many competing solutions, PECOS works for suppliers too. Suppliers can receive orders by old fashioned eMail and Fax, or they can elect to receive documents electronically, either via the Elcom Supplier Portal or directly into a supplier’s Sales Order Processing System. Paper-based invoices can be processed through PECOS or suppliers can submit electronic invoices directly, via the supplier portal or via third-party invoicing portals for two or three-way matching and settlement.

Naturally, PECOS supports payment by traditional means, but you can also elect to pay your suppliers using Procurement or Credit Cards, one-time Ghost Cards or other card-based payment that interfaces directly into Bank systems, thereby guaranteeing you VAT-compliant Card Statements. You can also manage your cash much more effectively using Elcom’s innovative and unique Supply Chain Financing Solution that brings together advanced Purchase to Pay with better risk and cash management.